“Meetings are one of the most useless things we do in our lives” — Gary Arndt once said at an unforgettable Futourism event earlier this year in Toronto.
However, meetings are something we have to do as part of our daily routines. With technology becoming a larger and larger part of our lives, we can’t be blamed for expecting our meeting minutes to be delivered the moment the meeting is adjourned. We’ve all been there - the team has a meeting, everyone has a lot of great ideas that we’re all excited to implement - organizing all that? Not that easy.
Mind you, I’ve only played around with this tool very briefly. Once I have updates on some of the more extensive features, I’ll be sure to update this post.
My favorite part: no sign up required! I don’t know about you, but I’m just a little tired of having to fill out a form every time I want to use a service. Not on here. Minutes.io cuts straight to the chase. Refreshing!
The format is clean and simple. The default name for the Meeting is “Meeting” and you’re free to change it as you please. Another thing is the organization of the minutes. You get to pick if what you’re talking about is an “IDEA”, a “TODO” item, “INFO” or “OKAY” - not so sure how OKAY fits in with the rest. You also get to pick who’s assigned something and when it’s due.
Gone are the days of using Microsoft Word for this kinda thing. Why? ‘cause this tool comes complete with shortcuts! Making users comfortable with your product and allowing them to gain control is not only awesome, it promotes loyalty. Very important usability heuristic that the guys (or gals) behind minutes.io have really thought through.
The person taking the minutes puts down their name and follows through with the attendees names. So at the end of the meeting - you just worry about clicking send instead of figuring out WHO you’re sending it to.
There’s a handy menu on the left-hand side of the minutes. You first get to “File” the minutes and then finally send them out, print them or edit them accordingly.
Once you’ve filed it, you get to preview the minutes
And then you get to choose how to send it. “Send” uses your default mail client and send with GMail prompts you to login with your credentials. Which is fair, ‘cause you wouldn’t want some temp sending minutes from the boss’s email address. Maybe having a verified account on the site would help with that. If I took minutes at meetings (which I don’t. Not really), I would love to simply send click and for the system to take care of it for me instead of going through my inbox etc. I would also like the minutes to be embedded in the email. Not sure how feasible that is, but it’d be cool nonetheless.
Another thing I’m not completely sure about is how the privacy of the meeting minutes works. So say there’s a top-secret Batman and Robin meeting and the butler takes minutes using minutes.io, if he gets hold of the link, could the Penguin read minutes?
Regardless, it’s an exciting project and I’m really excited to see how it folds out! You can follow minutes.io on Twitter @minutes_io